Drive change with confidence

Start with a 14-day free trial - no credit card required

Your team typically includes case managers, instructors, volunteers, or administrators who will be accessing Cohoist. Employer partners and client accounts do not count towards your team size.

Don't worry if you're unsure; you can adjust this number at any time!

Choose a team size:
Best value

Pro+

$60 / mo / user

Save $180 / yr
Billed annually
  • Everything in Pro
  • Training Management
  • Training Progress Tracking
  • Course/Workshop Scheduling
  • Course Material Uploads
  • Course Announcements
  • Custom Surveys

Pro

$40 / mo / user

Save $120 / yr
Billed annually
  • Everything in Basic
  • Remote Intake
  • Client Logins
  • Custom Reports
  • Custom Dashboards
  • Custom Assessments
  • Custom Platform Branding
  • Milestone Tracking
  • Outcome Tracking
  • File Uploads

Basic

$20 / mo / user

Save $60 / yr
Billed annually

  • Custom Intake
  • Custom Client Profiles
  • Case Notes
  • Assistance Tracking
  • Referral Tracking
  • Essential Reports

Workforce

$80 / mo / user

Save $240 / yr
Billed annually
  • Everything in Pro+
  • Employer Partner Accounts
  • Job Postings
  • Applicant Tracking
  • Interview Tracking
  • Offer Tracking

Need custom development or API access?

Frequently Asked Questions

Free Trial

How does the free trial work?

Our free trial gives you full access to all platform features for 14 days. You can add users, create programs, and test out all of our tools to see how Cohoist can support your organization's goals. No credit card is required to start your free trial. At the end of the trial, you can choose to upgrade to a paid plan or cancel your subscription.

Is a credit card required to start a free trial?

No, a credit card is not required to start a free trial. Simply click the free trial button and we'll get you set up with full access to the platform for 14 days. At the end of the trial, you can choose to upgrade to a paid plan or cancel your subscription.

Will you help me set up my free trial?

Absolutely, our team is here to help you get started with your free trial. We can work with you to set up your account, add users, create programs, and customize the platform configuration to meet your organization's needs. Our team is available to answer any questions you have and provide guidance on how to make the most of your trial.

Will you walk me through a demo of the platform during my free trial?

Yes, we are happy to provide a personalized demo of the platform during your free trial or before you start your trial. Our team can walk you through the key features, answer any questions you have, and provide guidance on how to get the most out of Cohoist. Simply reach out to our team to schedule a demo at a time that works for you.

Accounts and Users

What is a user?

Users are typically case managers, trainers, volunteers or admins who have accounts for access management and platform administration purposes. Employer partners and client accounts are not counted towards the user allocation.

What is a client?

Clients are individuals receiving support services from your organization. The Pro plan allows you to send inviditations to clients to access Cohoist. Client accounts do not count towards the user allocation.

Can our organization share user accounts?

As part of HIPAA and FERPA compliance, each staff member or volunteer must have their own unique login.

Is there a minimum number of users required?

No, there is no minimum number of users required to use Cohoist. You can start with as few or as many users as you need and add or remove users at any time.

How can I add or remove users from my organization's account?

Administrators can add or remove users from the platform at any time. Simply log in to your account, navigate to the Users section, and follow the prompts to add or remove users as needed. Changes take effect immediately and are reflected in your next billing cycle. Administrators can also assign roles and permissions to users to control access to specific features and data.

How much do client accounts cost?

The first 200 client accounts per user account in an organization are included at no additional cost. For example, if your organization has 5 user accounts, you would have 1,000 client accounts included. This is typically enough to cover the number of clients requiring logins in most programs.

If you need additional client accounts, you can purchase them for an additional $0.50 per account per month.

Subscription Plans

Yes, you can upgrade or downgrade your plan at any time. Downgrades will take effect at the beginning of the next billing cycle.

Onboarding can begin in as little as 15 minutes. For organizations that require additional customizations, data migration or training, onboarding typically takes 2-4 weeks, but may vary depending on the complexity of your needs. Our team will work with you to create a customized onboarding plan that meets your organization's goals and timeline.

Billing and Payments

We accept all major credit cards, including Visa, MasterCard, American Express, and Discover. We also accept bank transfers.

Our subscriptions can be billed either monthly or annually. Both options include access to all platform features, updates, and support.

Yes, we offer both monthly and annual billing options.

Yes, you can cancel your subscription at any time. Your account will remain active until the end of the current billing cycle, after which you will no longer be charged.

Technical Support and Integrations

Our platform is designed to be intuitive and user-friendly, so training is not required to use Cohoist. We provide a built-in guide to walk you through everything you need to know to set up and use the platform. However, if your organization would like additional support, we offer training and onboarding services to help you get started.

Yes, we offer an API for organizations that require programmatic access to our platform or custom integrations with other systems. Our team will work with you to build the endpoints you need to connect your data and workflows. API access requires a minimum of a Pro+ subscription and additional fees may apply.

Yes, we offer custom integrations for organizations that require specialized features or connections to other systems. Our team will work with you to develop a solution that meets your unique needs. Custom integrations are available on a project basis and additional fees may apply.

Yes, we offer custom development services for organizations that require specialized features or functionality not available in our standard platform. Our team will work with you to design and build a solution that meets your unique needs. Custom development services are available on a project basis and additional fees may apply.

Yes, we offer data migration services for organizations that need to transfer data from an existing system to Cohoist. Our team will work with you to map your data, clean and format it for import, and ensure a smooth transition to our platform. Data migration services are available on a project basis and additional fees may apply.

Yes, you can export your data at any time. Our platform includes tools for exporting all of your data into a CSV file, so you can back up your information or transfer it to another system as needed.

What's Included

Basic Pro Pro+ Workforce
Case Management
Customize Client Intake
Create Custom Client Profiles
Document Case Notes
Track Assistance Interventions
Organize External Support Partners
Collaborate with Your Team
Stay Informed with Notifications
Manage Support Offerings
Create Custom Reports -
Create Team Performance Dashboards -
Customize Platform Branding -
Conduct Remote Client Intake -
Set and Track Milestones -
Monitor Client Outcomes -
Create Tailored Assessments -
Access Pre-built Assessments -
Track Assessment Responses Over Time -
Access Automatic Dashboard Generator -
Enable Client Logins -
Simplify Check-ins with QR Codes -
Send Assessments to Clients -
Share Provider Info with Clients -
Send Surveys to Clients -
Send Messages to Clients -
Send Bulk Communications -
Facilitate Job Opportunities - -
Secure File Storage - 250 GB 250 GB 250 GB
Client Accounts
Basic Pro Pro+ Workforce
Client Login Access -
Client Notifications -
Access Self Assessments -
Access Surveys -
Discover Local Training Opportunities - -
Access Educational Resources - -
Track Your Learning Progress - -
Explore Job Listings in Your Area - - -
Manage Your Job Applications - - -
Upload Your Resume - - -
Track Interview Opportunities - - -
Monitor Job Offers - - -
Build Your Digital Skills Portfolio - - -
Compare Potential Employers - - -
Give Feedback to Employers and Providers - - -
Training and Workshops
Basic Pro Pro+ Workforce
Manage Program Applications - -
Handle Registration for Courses and Workshops - -
Track Enrollment Status - -
Create Learning Pathways - -
Organize Courses and Workshops - -
Manage Course and Workshop Sections - -
Upload Training Material - -
Track Training Outcomes - -
View Course Schedules - -
Analyze Program Performance - -
Compare Training Cohorts - -
Include Training in Custom Dashboards - -
Include Training in Custom Reports - -
Post Class Announcements - -
Access Pre-built Surveys - -
Design Client Surveys - -
Track Employer Partnerships - -
Invite Employers to Your Network - - -
Workforce Development and Employer Partnerships
Basic Pro Pro+ Workforce
Number of Employer Partner Accounts - - - Unlimited
Connect with Local Talent Pool - - -
Post Job Opportunities - - -
Track Applicant Progress - - -
Schedule Candidate Interviews - - -
Send Job Offers - - -
Analyze Talent Pipeline - - -
View Detailed Employer Analytics - - -
Review Employer Sentiment - - -
More
Basic Pro Pro+ Workforce
Automate PDF Form Filling
Secure Role-Based Access
Protect Data with Daily Backups
Access Anytime, Anywhere
Mobile-Optimized Experience
Enhance Productivity with Installable App
Free Basic Trial Free Pro Trial Free Pro+ Trial Free Workforce Trial

Our promise to you

We appreciate you taking the time to explore Cohoist. Your interest means a lot to us, and we're committed to providing you with the best service possible.

We understand that choosing the right case management platform is a big decision. To earn your confidence, here's our promise to you:

Transparency: Clear, upfront pricing with no minimums. We keep it clear because you deserve to know exactly what you're paying for.
Support: Dedicated customer support to assist you every step of the way, ensuring you can maximize the impact of our platform.
Security: Robust data protection measures to keep your information safe and secure.
Innovation: Continuous updates and improvements to our software, driven by your feedback and the latest advancements in technology.
Impact: A focus on features that enhance case management and promote upward mobility, helping you achieve your mission more effectively.

Our goal is to provide you with the tools and support you need to make a significant difference in your community. We're looking forward to partnering with you and supporting your work.

At Cohoist, we’re dedicated to supporting nonprofit organizations by making our case management platform accessible to teams of all sizes. Through our Community License program, eligible nonprofits can receive their first user for free on any pricing tier—whether you choose Basic, Pro, Pro+, or Workforce. This allows you to access the tools you need to manage cases, track outcomes, and demonstrate impact without the initial financial burden.

What is the Community License?

The Community License subsidizes the cost of your first user on any Cohoist plan, giving you the flexibility to select the tier that best fits your organization’s needs. Whether you’re just starting with core case management tools or require advanced features for lasting community change, your first user is free. As your team grows, you can easily add additional users at standard rates.

Eligibility Criteria

To qualify for the Community License, your organization must:

  • Be a registered nonprofit organization in the United States
  • Have an annual gross revenue of less than $500,000 USD
How the Program Works

Once your eligibility is confirmed, we’ll apply a credit to your account that covers the annual cost of one user on your chosen plan. Whether you opt for Basic, Pro, Pro+, or Workforce, your first user is free. Need more team members? You can add additional users at the standard rate for your selected tier.

Here’s what you save based on the tier you select:

  • Basic: Save $240/year (first user free)
  • Pro: Save $480/year (first user free)
  • Pro+: Save $720/year (first user free)
  • Workforce: Save $960/year (first user free)

The Community License renews annually with a simple eligibility verification. If your organization grows beyond the eligibility threshold, transitioning to a standard paid plan is seamless.

Key Benefits
  • First User Free: Available on any pricing tier—Basic, Pro, Pro+, or Workforce
  • Full Feature Access: Unlock all capabilities included in your selected tier
  • Scalable Solution: Add more users or upgrade tiers as your organization grows
  • Annual Renewal: Maintain your subsidy with yearly eligibility checks
Apply for Community License

Explore our range of plans here to find the perfect solution for your needs.